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- fastphone GOLD (tm) Phone Book/Dialer Version 5.0.0 Copyright (C) 1990-93 by: jwh: SoftWare 6947 Haggerty Road Hillsboro, Ohio 45133 Phone 1 (513) 393-2402 Distributed By: Kathi J Hildenbrand jwh:SoftWare 6947 Haggerty Road Hillsboro, Ohio 45133 - A note to users of older versions of fastphone GOLD (Version 3.0 or before). Due to the extensive reformatting and the addition of extra fields in the database along with adding new tag note files, this version is no longer compatible with files created with earlier versions. You will need to run the file converting utility, (FON2GPD.EXE) to convert your old "*.FON" data files to the new data type ("*.GPD". fastphone GOLD Phone Book/Dialer. ===============================:> Option Reaction to option ~~~~~~ ~~~~~~~~~~~~~~~~~~ Esc........... Use this option to exit the phone book module. (I)nsert...... Use this option to insert a new record to the phone book. The new record will be inserted just above the highlightbar. If the highlight bar is at bottom of file, the new record will be added to the end of the file. If you want, you can insert a new record ahead of an existing record by moving the highlight bar to that record, then choosing the insert option. After choosing the insert option you will be given a new slot to enter the information for this record. You can move freely between fields with the Up/Down arrow keys. When finished press the Esc key to save it. (C)hange...... Use this option to change or correct an existing record. To change a record, just move the highlight bar to the record that you want to change, then choose the (C)hange option. After selecting this option, you may move freely between fields with the Up/Down arrow keys. (E)rase....... Use this option to remove an existing record from the phone book. To remove a record, just move the highlight bar to the record that you want to remove, then choose the (E)rase option. You will be prompted to verify this deletion. (S)ort........ Use this option to sort all records on any of the phonebook fields. After choosing the (S)ort option you will be asked to choose the field that you want to sort on. Do this by moving the highlight bar to that field and then press enter. The next prompt will be asking you to select the manner in which you want to perform the sort. Page 1 - A>- Sort From Memory... Selecting this sort option will provide a much quicker sort on your database but can only handle files with up to 400 records. B>- Sort From Disk..... Selecting this option will sort an unlimited file size but is much slower than the memory sort. (Q)uery....... Use this option when you want to locate a record or group of records from the phone book database. After selecting this option you will need to select where you want the results of this query sent, to screen, printer in list form, or to mailing labels. You will be presented with a screen to enter search instructions. You may search on any one field or a combination of fields. Records found that match your search instructions will be listed to screen one at a time with options to Print, Edit, post a note for the record or Dial the phone number. (R)........... Selecting this option will re-dial the last number that was dialed. (D)ial........ To dial a listed number, simply highlight the entry that you want to dial and then press the 'D' key. At the same time pick up the phone receiver and after the number has been dialed just press any key to close the modem port. NOTE ! You may also dial a number simply by pressing your right mouse button on the entry you want to dial. ALSO After the number has been dialed, you may send dial tones simply by pressing a number on your keypad. (P)arms....... Use this option to setup optional modem parms. Consult your Modem Manual on available command options. Commports 1 through 4 are supported. (F)iles.. Open..... Select this option to open an existing file. You will be shown a list of existing files to select from. Create... Select this option to create a new file. You will be asked to enter the filename for this new file. NOTE !! Due to the way notes are recorded for records, when entering filenames, you cannot have files with the first three letters matching. Page 2 - Delete... Select this option if you want to delete an existing file. You will be shown a list of existing files to select from. NOTE !! You will not be able to delete the currently open file. Macros.. Select this option if you want to edit the dialing macro file. You will be presented with a macro editor that will allow entering or editing up to twenty dialing macros. The reference field is only used as a reference as to what the macro will be used for. The Dialing Macro String field can be any characters or numbers that your modem will accept as a dialing string. The letters inside the brackets represent the macro that can be included at the phone number field when entering phone numbers. Always include the brackets when using these macros '[A]'. NOTE !! You can place any number of macros in any order on the phone number field. Also you may place a macro within a macro. This allows creating an unlimited dialing string length. Macro Reference Dialing String ~~~~~ ~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ EXAMPLE: [A] = Jack - 1 [B] = Ohio - 419 [C] = Long Dist - [A][B] [D] = Home - [C]588 [E] = Pause - ,,,,,,,, [F] = Extension - 523 Using the above macro examples ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This number at the Phone field: [D]3608[E][F] Would cause the modem to dial: 14195883608,,,,,',,523 Note also that the Reference field is only used as a reference to help you remember what the Macro is to be used for and can be anything you like. Options to list and select a Macro from a scrolling pick list can be accessed when adding entries to the phonebook database at the Phone Number field by pressing the PgUp key. Also an option is available at this time to press the PgDn key and display the actual number or dialing string that will be sent to your modem at dialing time. Page 3 - Fonts... Select this option if you want to select a different system font. Six different fonts are provided in 3D effect or flat. Pressing the asterisk key will toggle between 3D and flat fonts. Up-Dn......... These options represent the up and down arrow keys. Using them will move the highlight bar up or down one record at a time. Continuing to hold one of these keys down will cause the highlight bar to scan until you release the key. PgUp-PgDn..... These options represent the Page Up and Page Down keys. Using them will move the highlight bar up or down a full page at a time. Continuing to hold one of these keys down will cause the highlight bar to rapid scan until you release the key. NOTE ! The phone book module uses a file oriented database and is limited in the number of records only by your disk size. (N)otes....... Selecting this option works differently depending on where you have the highlight bar located at the time of selection. If the highlight bar is located at bottom of file, you will be taken to the calendar notepad module where you may enter free form notes for any calendar dates. If the highlight bar is located on a record or phonebook entry, you will be taken to a note editor where you can post a free form note that will be associated only with the record highlighted. Reminders.... If the Notes Icon is highlighted red, this means that a note has been posted for the current calendar date. If a note has been posted for a record in the database, you will see an Arrow Icon appear when that record has been highlighted. All notes can be printed or deleted within the note editor. All notes saved to disk files are pure text files with no formatting characters embedded. Most wordprocessors or text file editors will have no problem reading these files. Your Fax Modem will also have no problem reading these files. Page 4 - Calendar/Notepad Module. =======================:> Opening menu options and commands ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ When you first enter the Calendar/Notepad module you will be presented with a calendar of the current month with the current date highlighted in red. To change the current date you can either click your mouse on another day or press or click on the up or down arrow keys Icons. To change the month, simply press or click on the left or right arrow keys or icons. The menu at the right side of your screen under 'Select Options' has several more options that allow entering/editing notes or printing them. To enter a note for a certain day or date, by using the up/down or left/right arrow keys, move the highlight to the date that you want to post a note for and then click on the "D" Icon or simply press the 'D' key on your keyboard. 1>- Clicking on the "D" Icon, will post a note for that particular calendar date. 2>- Clicking on the "M" Icon, will post a note that will show up on that day every month. 3>- Clicking on the "Y" Icon, will post a note that will show up on that month and day every year. At this time you will be taken to the note editor where you can proceed to enter the text for the note. The editor options are as follows: F1=Save....... Use this option to save your note to disk when it is completed. F2=Clear...... Using this option will totally clear the editor of any existing text. F3=Delete..... Use this option if you want to totally remove a note from the system. F4=Copy....... Before using this option you must first mark a block of text that you want to copy. You can do this by holding your left mouse button down while dragging your mouse to a new location. You will notice a broken line box being drawn as you move your mouse cursor, inside this box represents the text that you want to copy. After marking your text, simply click your mouse on the F4 function key icon. You may also mark a block of text using the Shift+arrow keys found on your numeric pad. Page 5 - F5=Paste...... After copying a block of text to the buffer, you may paste it to a new location in this note or to a newly created note by placing the cursor at the location you want the text located and then clicking or pressing the F5 key or Icon. F6=Print...... Selecting this option will display a small menu that has the following options: A>- Print ALL..... Using this option will send the currently loaded note to any printer connected to port LPT1 on your system. B>- Print Buffer.. Using this option will send any text that has been copied to the paste buffer to any printer connected to port LPT1 on your system. F7=Dial....... Selecting this option will present the user with a window that can be used to manually enter a number to send to your modem. You may also mark any number in the currently opened note, using the block mark method and then select the F7=Dial option to dial it. NOTE !! Modem parms for this dialer are set through the PhoneBook module under the 'Parms' option. Print Notes.. option ~~~~~~~~~~~~~~~~~~~~ Selecting this option will bring up a small menu with several print options. A>- Print Date.... Selecting this option will print any note found at the currently highlighted date on the calendar. B>- Print Week.... Selecting this option will print any note found on the currently highlighted calendar date plus any notes found on the next seven calendar days. C>- Print Month... Selecting this option will print any note found on the currently highlighted calendar date plus all notes found for all days in the rest of the month. D>- Print Year.... Selecting this option will print any note found on the currently highlighted calendar date plus all notes found for all days in the rest of the year. Esc............... This option will return you to the opening calendar menu. Page 6 - Delete Notes.. option ~~~~~~~~~~~~~~~~~~~~~ This option provides a means of removing several notes with a single pass. After selecting this option, you will be presented with a scrollable tag menu with all notes listed. To delete notes from this menu, you must tag the notes that you want deleted. Tagging notes from this menu can be done either of three ways. Simply click your left mouse button on the notes you want tagged, move the highlight bar to the note you want to tag and press the enter key, or by clicking your left mouse button on the up/dn arrow icons and clicking on the enter icon. After you have all notes tagged that you want deleted, simply select the Delete icon from this menu. You will be asked to verify this delete. DISCLAIMER Users must accept this disclaimer of warranty: This application supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of this manual or the application it describes. jwh: SoftWare 6947 Haggerty Road Hillsboro, Ohio 45133 Phone (513) 393-2402 Page 7 -